Real Estate Transaction Coordinators You Can Rely On

At Masterly Virtual Assistants, we provide experienced, vetted Real Estate Transaction Coordinators who understand every detail of the real estate transaction process. From the moment your client signs the contract until the closing of the real estate deal, our specialists manage the paperwork, timelines, and communications that keep your real estate business running smoothly. Whether you’re a real estate agent building your own business, a broker growing a team, or an investor handling multiple properties, our virtual assistants step in as trusted partners to support your success.

What Does a Real Estate Transaction Coordinator Do?

Your transaction coordinator plays a vital role in every phase of the selling process and buying process, helping you manage:

Contract to Close

  • Drafting, reviewing, and submitting documents
  • Tracking contingencies and milestones
  • Sending reminders to clients and agents about critical deadlines

Scheduling and Communication

  • Coordinating property inspections, final walkthroughs, and the appraisal process
  • Scheduling meetings and updates with buyers, sellers, and other stakeholders
  • Communicating with lenders about mortgage loans, escrow accounts, and funding

Administrative Aspects

  • Maintaining client information and records
  • Organizing emails, timelines, and disclosures
  • Preparing documents for completion and compliance

Closing Process Support

  • Confirming receipt of earnest money
  • Ensuring all signatures and paperwork are complete
  • Facilitating a seamless transition to the closing team

Benefits of Using a Transaction Coordinator

Hiring a virtual transaction coordinator can transform your productivity and profitability.

Who We Serve

Our services are ideal for:

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Real Estate Agents and Brokers

From independent agents to large teams, we help manage your growing pipeline.
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Real Estate Investors

We track every step of your transactions so you can focus on acquiring properties.
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Property Managers

Seamless oversight of leases and sales.

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Why Choose Our Transaction Coordinator Services?

Managing a real estate transaction is complex. You must track critical deadlines, organize documents, coordinate with buyers, sellers, lenders, escrow officers, inspectors, and other stakeholders—all while maintaining positive client relationships.
Our transaction coordinators take on these administrative tasks with precision and professionalism, giving you the freedom to focus on your clients and grow your business.

Here’s why agents and brokers trust Masterly:

  • Real Estate Knowledge

    Our coordinators are trained in the real estate industry, with an understanding of the transaction process, the option period, earnest money deposits, and the appraisal processes that impact financing.

  • Up-to-Date Systems

    We use secure, modern platforms to manage client information, update your client database system, and keep all parties informed throughout the transaction.

  • Seamless Transition

    Our virtual team becomes an extension of yours—ensuring a smooth handoff between lead generation, negotiations, and closing.

  • Flexible Support

    Whether you need help with one transaction or ongoing services for multiple deals, we offer flat fee options that fit your workflow and budget.

When you partner with Masterly, you get a successful transaction coordinator committed to delivering an exceptional client experience.

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Ensuring Smooth Transactions From Contract to Closing

Every real estate transaction coordinator at Masterly is trained to handle the complex tasks involved in closing deals efficiently and professionally. Whether you’re a real estate agent with a fresh real estate license, an experienced broker, or a team leader managing multiple agents and properties, our virtual assistants ensure that every transaction is meticulously organized. We help you track deadlines, manage the option period, and communicate with all parties involved, including buyers, sellers, lenders, and other stakeholders, to keep everyone informed. From preparing and submitting accurate paperwork to coordinating with mortgage professionals about the mortgage loan, our team oversees each phase of the contract process. This attention to detail reduces the risk of buyer misses, prevents delays, and supports a seamless transition through every milestone. When you trust Masterly with your transaction coordination, you gain a partner committed to on-time completion and freeing you to focus on building your business, nurturing relationships, and hiring the right talent to grow your success.

Frequently Asked Questions

  • What is a real estate transaction coordinator?

    A transaction coordinator is a professional who manages the details of a real estate transaction, from contract to closing. They handle the paperwork, coordinate with buyers, sellers, lenders, and inspectors, and keep your transactions compliant and on schedule.

  • What does a real estate transaction coordinator do?

    They track critical deadlines, schedule property inspections, assist with due diligence, manage the option period, and ensure the transaction process runs smoothly.

  • How can a virtual transaction coordinator help my business?

    Our remote coordinators integrate with your tools and workflows to save time, maintain compliance, and enhance your client relationships—without the costs of hiring in-house staff.

  • What qualifications do your coordinators have?

    While a college degree isn’t always required, our coordinators are trained in the real estate industry, familiar with local regulations, and experienced with CRMs, escrow accounts, and document management platforms.

Ready to experience the benefits of having a real estate transaction coordinator on your team?

Partner with Masterly Virtual Assistants and discover how our dedicated professionals can streamline your transactions, delight your clients, and help you grow. Contact us now to schedule a free consultation and learn how we can support your business with expert transaction coordination services.